The use of a letter system should be used alongside a range of parent and pupil preventative interventions and is intended to enable schools to continuously and consistently monitor and address poor attendance.
The system offers schools the opportunity to target non-attendance methodically and progressively up to and including the point at which a referral to the local authority may be necessary. The system is based on model letters that can be adapted by schools to be sent to parents when there are concerns about any emerging patterns of absenteeism.
New attendance template letters and forms – Effective September 2024
Addressing Attendance Concerns
Support First – Absence call-back prompt sheet - September 202438KB–word
Size: 38KBFile format: word
Support First – Letter A1 - Initial attendance support communication – September 202428KB–word
Size: 28KBFile format: word
Support First – Initial Parent Discussion Meeting - Following A1 Letter – September 202429KB–word
Size: 29KBFile format: word
Letter A2 - Support First – Sending Discussion Notes Letter28KB–word
Size: 28KBFile format: word
Letter A3 - Formal Meeting Invite19KB–word
Size: 19KBFile format: word
A3 SAM Meeting Template61KB–word
Size: 61KBFile format: word
Support First – A4 Letter - Did not attend – September 202428KB–word
Size: 28KBFile format: word
A5 Letter MANDATORY TEMPLATE - Notice to Improve33KB–word
Size: 33KBFile format: word
A6 Letter - Notification of PN17KB–word
Size: 17KBFile format: word
Universal Translation Sheet543KB–pdf
Size: 543KBFile format: pdf
Guidance for Parents - FPN Warning Letter - September 202430KB–word
Size: 30KBFile format: word
Attendance model policy
Model Attendance Policy September 2024927KB–word
Size: 927KBFile format: word
Parent Guidance September 202441KB–word
Size: 41KBFile format: word
Addressing Leave of Absence Requests
Leave of Absence Request Form - September 202459KB–word
Size: 59KBFile format: word
Failed to return following leave of absence - September 202428KB–word
Size: 28KBFile format: word
Unauthorised leave of absence - no application - September 202458KB–word
Size: 58KBFile format: word
Unauthorising leave of absence letter53KB–word
Size: 53KBFile format: word
Authorising leave of absence template letter September 202445KB–word
Size: 45KBFile format: word
Penalty Notice Request Form - September 202423KB–word
Size: 23KBFile format: word
